7 Key Elements to Produce A World-Class Livestream Webinar

Updated: Jul 3

What Makes A Live Stream Webinar Different from Standard Webinars?

Livestream Webinars requires an on-site setup of equipment and operation with the inclusion of professional high-definition video cameras to capture the live feed on stage. This live feed on stage will be broadcasted to video conferencing platforms such as Zoom, Facebook Live, YouTube Live, GoToWebinar and more. A standard webinar is fully operated online using the video conferencing platforms, and does not include an on-site setup. It fully utilizes laptop webcams and online communication process, thus there is no need to physically meet up with anyone.


Our livestream webinar provides the ability to record the speakers of the digital event in real life and integrate a virtual stage design around them using green screen technology. A standard webinar does not have this option.


Here are 7 key elements that makes a livestream webinar complete and exceptional.


1. Show Producer

The show producer decides on the show’s content and direction, manages everyone who is on-site and oversees the whole production. The show producer will need to ensure every component is in place and that the show is going according to plan.


2. Host

The host is the person to run the show, facilitate conversation with the guest speakers and the audience, ensure the program is on time and fulfilled, and provide a smooth transition from session to session that is on the agenda.


3. Audio and Lighting

Audio equipment like audio speakers, microphones, or lapel microphones is utilized to allow the verbal audio of the panel speakers and hosts' presentations to be captured clearly for the livestream. The basic lighting system will also be used to improve the lighting on stage to improve the ambiance for the livestream.


4. Green Screen The green screen is used to filter out the layer of green to embed the 3D virtual background as the background of the livestream. The console managers will use an external software to overlay the animated 3D virtual background on the green screen setup. The addition of visual content to the webinar’s program does not just include virtual stage designs, but you can also showcase slides, video presentations without any physical wooden backdrop like live events. Lighting can be adjusted according to client’s needs; it can be manipulated to mesh the lighting of the on-screen speakers and the 3D virtual background properly.


5. Console Managers

For the most optimal and efficient workflow, only three people will manage the console which is the sole place of control for what can be seen and be heard by the audience. There are four main roles between the console managers. Video Operator is in charge of setting up the camera used to record the live-feed on stage, this person needs to ensure that the live feed is being recorded properly and to fix any camera issues that arises. Slide Operator is in charge of the overall flow of the event and manages the sequence of the presentation slides. The Slide Operator will communicate with the Switcher Manager, the person in charge of controlling the audio and visual that is a part of the show’s agenda. Sound Engineer is in charge of hearing all the audio feedback and ensure that it can be properly heard by the audience of the show.


6. Prompters for On-Screen Speakers

The speakers that will appear on-screen and in front of the camera will need some visual guidance on their talk to prevent any errors such as forgetting necessary information or going overtime. There are three LED screens placed discreetly for the speaker’s convenience, they are called prompters. The audience view prompter shows the on-screen speakers what the audience sees, the speaker view prompter shows necessary information that can assist them in their presentation, answering Q&A posted by online audiences, and reading out results of surveys from polling questions.

7. Rehearsals There is usually one round of rehearsal before the livestream webinar starts to let the speakers be comfortable and remind the speakers about what is the flow of content will be like. Rehearsals can ensure that all the visual content and people are all properly integrated and are working correctly. It can also solve any audio-visual problems before the webinar officially goes live. A round of rehearsal is also important to let the speakers be comfortable with the stage and to be mentally prepared before presenting live on the livestream webinar.

To inquire more about live streaming webinars and what else we can do for you, in terms of coordinating a successful live streaming webinar experience.

You can reach out to us via email at dreamcrafters@aaviiworldwide.com

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